Before you start working with a Volunteer, we suggest both parties, the Volunteer and the Company take time to understand each other’s expectations including timelines. We suggest you create a project brief to avoid misunderstandings. This should then be backed by a Volunteer Agreement. Here is a template we put together to make this process seamless.

[Company name] Volunteer Agreement

Name of Volunteer: ………………………..[Volunteer full name]……………………………………………………

residing at ………..[home address]……………………………………………

(in this Agreement “Volunteer” is also referred to as “You”)

Name of Company: ………………[Company Name]………………….

with its registered address at ………………….[Company Address]…………………………

(in this Agreement “Company” is also referred to as “Us” or “us”)

Date of engagement: ………….[Enter date]……………………..

(in this Agreement referred to as “Effective Date”)

By signing this agreement, the Company and the Volunteer agree to the following:

Responsibilities:

…………………………………………….[Enter the project brief and responsibilities]………………………………………………………………………

Terms and Conditions:

1. This is not an internship, apprenticeship, freelancer, contractor or an employment agreement.
2. This is a voluntary position, i.e. there will be no financial compensation for your efforts or benefits in kind.
3. There is no promise of future paid work of any kind, as a contractor or an employee.
4. If you are working for another company, in full-time or part-time employment, internship or voluntary basis, you are advised to inform them of this Agreement and seek permission where necessary before continuing with us.
5. We will take no responsibility for any liability arising from you engaging with us, in case your employer or another party has an issue of you engaging with us.
6. We carry no insurance including professional indemnity insurance or any other on your behalf to protect you against potential claims by others during the validity of this agreement.
7. We also acknowledge that you do not carry professional indemnity insurance for the work you would carry out under this agreement. 
8. All intellectual property created as a result of your activities with us will remain with us.
9. You can leave your responsibility anytime, but please provide a minimum of 48 hrs advance notification. We will also do the same if your contributions are no longer needed.
10. You have our permission to add Us as a company you engaged with on voluntary basis on your social media, especially on LinkedIn and on your CV/resume if you deem it will add value with your future prospects.
11. We are happy to provide references where deemed fit based on the satisfactory execution of your voluntary engagement with us.
12. If this eventuality leads to a paid part-time or full-time opportunity with Us, there will be a separate employment contract with Us.
13. No joint venture, partnership, employment or agency relationship exists between Us and You because of this Agreement.
14. This Agreement, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by and construed in accordance with the law of England and Wales.

Signed……….[Signature of Director]…………………….

Name……[Name of Director]……………………………….

On behalf of the Company

Signed ………[Signature of Volunteer]…………………………………………….. 

Name……….[Name of Volunteer]……………………………….

On behalf of the Volunteer

If you wish to use a sponsored account by OnTask for this purpose, please note the following:

• The document is accessible to anyone who log in to the account up to 1 month from creation
• We will also receive a copy of the signed document

If you still want to use it, please get in touch for the user credentials. If you would like to purchase a subscription from OnTask, do let us know as we have some negotiating power (or at least I think I do!).

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