Before you start working with a Volunteer, we suggest both parties, the Volunteer and the Company take time to understand each other’s expectations including timelines. We suggest you create a project brief to avoid misunderstandings. This should then be backed by a Volunteer Agreement. Here is a template we put together to make this process seamless.
[Company name] Volunteer Agreement
Name of Volunteer: ………………………..[Volunteer full name]……………………………………………………
residing at ………..[home address]……………………………………………
(in this Agreement “Volunteer” is also referred to as “You”)
Name of Company: ………………[Company Name]………………….
with its registered address at ………………….[Company Address]…………………………
(in this Agreement “Company” is also referred to as “Us” or “us”)
Date of engagement: ………….[Enter date]……………………..
(in this Agreement referred to as “Effective Date”)
By signing this agreement, the Company and the Volunteer agree to the following:
Responsibilities:
…………………………………………….[Enter the project brief and responsibilities]………………………………………………………………………
Terms and Conditions:
- This is not an internship, apprenticeship, freelancer, contractor or an employment agreement.
- This is a voluntary position, i.e. there will be no financial compensation for your efforts or benefits in kind.
- There is no promise of future paid work of any kind, as a contractor or an employee.
- If you are working for another company, in full-time or part-time employment, internship or voluntary basis, you are advised to inform them of this Agreement and seek permission where necessary before continuing with us.
- We will take no responsibility for any liability arising from you engaging with us, in case your employer or another party has an issue of you engaging with us.
- We carry no insurance including professional indemnity insurance or any other on your behalf to protect you against potential claims by others during the validity of this agreement.
- We also acknowledge that you do not carry professional indemnity insurance for the work you would carry out under this agreement.
- All intellectual property created as a result of your activities with us will remain with us.
- You can leave your responsibility anytime, but please provide a minimum of 48 hrs advance notification. We will also do the same if your contributions are no longer needed.
- You have our permission to add Us as a company you engaged with on voluntary basis on your social media, especially on LinkedIn and on your CV/resume if you deem it will add value with your future prospects.
- We are happy to provide references where deemed fit based on the satisfactory execution of your voluntary engagement with us.
- If this eventuality leads to a paid part-time or full-time opportunity with Us, there will be a separate employment contract with Us.
- No joint venture, partnership, employment or agency relationship exists between Us and You because of this Agreement.
- This Agreement, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by and construed in accordance with the law of England and Wales.
Signed……….[Signature of Director]…………………….
Name……[Name of Director]……………………………….
On behalf of the Company
Signed ………[Signature of Volunteer]……………………………………………..
Name……….[Name of Volunteer]……………………………….
On behalf of the Volunteer
If you wish to use a sponsored account by OnTask for this purpose, please note the following:
- The document is accessible to anyone who log in to the account up to 1 month from creation
- We will also receive a copy of the signed document
If you still want to use it, please get in touch for the user credentials. If you would like to purchase a subscription from OnTask, do let us know as we have some negotiating power (or at least I think I do!).

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