The Executive Operations Assistant at Plant Candy will play a vital role in providing comprehensive administrative support to the company’s founders and team members. As a Virtual Assistant, you will be responsible for handling a wide range of tasks to ensure the smooth operation of daily business activities. This is a remote position that requires exceptional organizational skills, attention to detail, and the ability to work independently.
Key Responsibilities:
- Manage calendars, appointments, and schedules for the company’s founders and team members, ensuring efficient time management and coordination of meetings and events.
- Handle correspondence, including emails, phone calls, and other forms of communication, promptly and professionally, and prioritize messages according to their importance and urgency.
- Organize and coordinate meetings, including setting up virtual conference calls, preparing meeting agendas, taking minutes, and distributing relevant materials.
- Maintain and update databases, ensuring accurate and up-to-date information is readily accessible to the team.
- Conduct research on various topics, compile information, and provide summaries or reports as required by the founders and team members.
- Assist in the preparation and editing of documents, presentations, and reports, ensuring accuracy, clarity, and adherence to brand guidelines.
- Collaborate with other team members, departments, and external partners to facilitate effective communication and information sharing.
- Take on ad-hoc administrative tasks as needed, demonstrating flexibility and the ability to handle multiple assignments simultaneously.
Requirements:
- Proven experience as a Virtual Assistant or in a similar administrative role.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in handling administrative duties.
- Proficient in using productivity tools and software, such as Microsoft Office Suite, Google Workspace, project management platforms, and communication tools.
- Excellent written and verbal communication skills, with a professional and courteous demeanor.
- Ability to work independently and efficiently in a remote work environment, demonstrating self-motivation and accountability.
- Discretion and confidentiality in handling sensitive information.
- Problem-solving skills and the ability to adapt to changing priorities and requirements.
Join our team at Plant Candy and contribute to our mission of empowering communities and families to prioritize their health and well-being. As a Virtual Assistant, you will play a crucial role in providing essential support to our team, ensuring smooth operations and effective communication. Your organizational skills and attention to detail will contribute to the success of our startup as we strive to make a positive impact on the lives of entrepreneurs worldwide.
Disclaimer
This is a voluntary position, i.e. there is no direct financial compensation, a promise of future paid work or any taxable benefit in kind.
