Gasti Nurina Listya
About Me
Dear HR Manager,
I am interested to join in your company for Virtual Assistant, where I can enhance my professional capabilities and herewith I would like to submit my curriculum vitae as a first step in exploring the possibilities of employment. I would be very grateful if I can join the company.
Currently I am studying as Virtual Assistant in SGB VA (Singapore Guide Book Virtual Assistant) course. I have capabilities working as administrative assistant, sales, and marketing. I have 10+ years of experience as an administration support, sales and marketing in financial services, oil, and gas industry. Organizing tasks, event, and reminders in calendar management in using Google Calendar or Calendly. Proficiency in using Google tools, Microsoft Word and Excel, Lotus Notes, web application, SQL, OFIS application, AS400, Zoom, Canva, Lightroom, VN, Capcut, VN, Hootsuite, Business Suite for Instagram, LinkedIn, and Facebook. I am willing to learn, fast typing, good communication, attention to detail, and manage time effectively.
I am really appreciated if you could proceed my application and contact me for any further purpose. Thank you for your attention.
Thank you.
Best Regards,
Gasti Nurina Listya
Education
SGB VA (Singapore Guide Book Virtual Assistant) Course
Currently I am studying of Virtual Assistant in SGB VA (Singapore Guide Book Virtual Assistant) Course. I learn how to be a VA, how to know niche and services. My services are administration tasks, sales, and marketing
Tarakaninta School of Communication and Secretary
I have graduated from Diploma 3 Secretarial, Tarakaninta School of Communication and Secretary. I learned about secretarial skills
Work & Experience
Marketing Assistant
PT Orix Indonesia Finance
- Assist to Marketing such as coordinate with procurement, pool team, dispatcher, service team, STNK (vehicle registration) team, Clearing, and Analyst Division - Monitoring and responding email, chat or message from customers in 5 days - Answering phone calls from customers - Prepared calculation and quotation of new car, pool car, and renewal every month - Implemented OLA (Operating Lease Application) in AS400 - Request BI checking every month - Prepared early terminate approval in excel and alteration in web application - Circulated documents - Registered and updated data customers in OFIS application - Mailing 120 invoices to customers every month - Follow up GR number and payment to customers - Updated list invoices of customers - Updated list expired of contract every month - Reached out new customer in 2 new car execution - Filling documents of OLA and approvals - Arrange meeting between Marketing, Customers, and Vendors - Restaurant bookings - Prepared purchase requesitions in Lotus Notes
Sales Administration
PT Geoservices
- Provides specialized assistance to sales personnel and customers by acting on a variety of requests including but not limited to quotes, pricing related projects, and other sales related activities that will support sales associates in achieving targets. - Coordinate communication of all customer-related issues to sales to ensure seamless flow of information. - Creates and generates reports and develops presentations to be used in sales meetings. - Participating on bid/tender: participating in the Prebid meeting, study bid documents, preparing bid/tender documents (administrative and technical documents, commercial documents: bid pricing calculations, Local Content Calculations, preparing Bid Bond, Bond authenticity letters etc), participating in the Bid/Tender Opening (Administrative & Technical, and Commercial Opening) - Applying Bid Bond and Performance Bond to Bank. - Doing correspondences: negotiation letters, Work Completion Statement Letters, Delivery Order, response to award letter, confirmation letter to submit Bid, Withdrawal Letter from Bid - Prepare Purchase Order or Service Order for Principals - Coordinate with forwarder for import printer, cartridges, paper, scanner from Principals - Invoicing: request invoices to finance (prepare billing request), follow up invoices to clients, prepare payment request to principals, updated invoices list and software contract list. - Organizing software training, user group meeting from principals (meeting package, invites & gets the participants confirmation, etc) - Travel arrangement for Sales - Prepare cash advance, advance settlement, business trip form, and realization report of business trip - Participated in the Oil and Gas Convention such as IPA (Indonesian Petroleum Association) 2014 and 2015
Sales Administration
PT Teknokraftindo Asia
- Maintain relation with all customers - Arranging for the effective distribution of marketing materials (brochures, pamphlet, etc) - Maintaining and updating customer data bases - Conducting market research such as customer questionnaires and focus groups - Giving support to all customer's product - Supporting the marketing manager - Following up the inquiry - Making the Quotation - Processing Purchase Order - Making Purchase Request - Making Delivery Order - Liaising with and answering enquiries from media, individuals and other organizations, often via telephone and email - Organizing and participating in Oil and Gas Exhibition 2013 - Maintaining and updating information on the website - Checking and updating stock product - Updating data as vendor to customer - HR abilities such as sorting incoming mail from candidates and arranging schedule of interview - Assist to the Director such as handle travel arrangement, taking minutes, arrange schedule for playing tennis and other activity, handle payment of playing tennis, and arrange schedule of expatriate's course
Administration Support
Bank of Tokyo Mitsubishi – UFJ
- Circulating documents to other departments and management - Updated list of receiving application for expenditure and expense report - Registered invoices in list of invoices - Submitted voucher of payment and settlement instruction to ASD - Copy voucher and AE from ASD - Updated payment and settlement in list of invoices and book of payment instruction - Filling voucher (payment and settlement instruction) every month - Scanned of monthly payment of Vendor for Surabaya Sub Branch - Sent document of monthly payment of Vendor for Surabaya Sub Branch - Recorded system request control sheet in list of system request non project - Updated system request control sheet, QA, IM in list of register for system request 2012 (made on 2nd April 2012) - Filling system request control sheet, QA, IM (non project) - Updated project document (system request, project objective, quality assurance, UAT, implementation memo, final project report) in list system project 2011-2nd and list of system project 2011-1 - Recorded document in list of borrowing projects document - Filling project document (system request, project objective, quality assurance, UAT, implementation memo, final project report) - Prepared list of withholding tax art 23, art 26, vat overseas for Jakarta Branch and Bandung Sub Branch - Checked and prepared list of Vendor contract every month - Recorded incoming and outgoing letter in file control ver 1.1 - Filling incoming and outgoing letter in oudner of letter - Submitted tax SSP from GAD to Department Head for Chopped - Assisted Deputy General Manager of System
Portfolio
